Business

Acceptance of Printout/Photocopy of Documents Prepared by Japan

From 17th March 2023, printouts or photocopies of documents issued/prepared by entities in Japan for short-term stay visitors (eg: visa applicants for Business purposes or Visiting Relatives/Acquaintances) are accepted. Applicants may also submit the originals as before.

Documentation to be submitted for Visa Application

 -Please DO NOT STAPLE any documentation or photographs.

To be prepared by the visa applicant:

1. Visa Application form.
- You may fill the form either digitally or with pen.
- Signature must be in pen. Digital signatures are not accepted.
- Leave the field “Certificate of Eligibility No.” blank.
- The field “Inviter in Japan” must be filled.
- The field “Guarantor or reference in Japan” must be filled if your travel expenses are to be covered by a guarantor in Japan.

2. A valid Passport.

3. Copy of Passport Data page.​​

4. One passport-size photo on a plain background taken within 6 months of the date of application, pasted on the Application Form. (Do not staple!)

5. A Letter of Employment *.
- The letter must state the visa applicant’s identity, job position, salary, period of service in the company, and purpose of travel to Japan, printed on the company’s letterhead.
- The letter must be an original, with physical signature and/or company stamp.
- The letter must be dated no earlier than six months from date of visa application submission.

6. Reservation of flight tickets **.
- Reservation must be for the full round trip to Japan, starting from your departure from Maldives, until your return to Maldives.
- If flight ticket is provided by the Inviter/Guarantor in Japan, they may provide you with the booking.

7. Reservation of accommodation in Japan **.
- Reservation must indicate the place’s name, address and contact number.
- If accommodation is provided by the Inviter/Guarantor in Japan, they may provide you with the booking.

8. If travel expenses will be born personally by the visa applicant, you must submit proof of sufficient funds. You may submit:
   - Bank statement, covering a minimum duration of the past three months, showing a sufficient end balance. (You may submit statements of more than one account.)
   - Or, an original and photocopy of a bank account book.

9. If travel expenses will be born  by the visa applicant’s employer/company, submit a letter of guarantee issued by the company.
   - The letter must be an original, with physical signature and/or company stamp.

10. For expatriates: A copy of Work Visa in Maldives.

11. For expatriates: A copy of Work Permit card or printout of Electronic Work Permit
 

To be prepared by the Inviter in Japan:

12. A Letter of Invitation.

13. A Travel Itinerary, detailing the planned daily activities, as well as the place of accommodation along with their contact numbers, for each day spent in Japan.

14. Information materials to explain activities in Japan, such as a contract of transactions between companies, meeting materials, overview of workshops and seminars, etc..
 

To be prepared by the Guarantor in Japan, if they are covering travel expenses for the visa applicant:

15. A Letter of Guarantee.

16. A certified incorporation register or overview of the guarantor company/organization in Japan.
 
Please note that “Inviter” and “Guarantor” may be the same company/organization in Japan.
  
Note 1: * Regarding point 5 – Self-employed applicants with own businesses are to submit a copy of their company’s business registration and its business profile.

Note 2: ** Regarding points 6 and 7 – If the flight and accommodation are to be booked personally by the visa applicant or their company, please be advised not to make payment for the airline ticket and accommodation yet, as that would not guarantee visa would be issued. Only a reservation for both will suffice.
 
Please read the Embassy’s submission procedures before you apply, click here.
 

Questions?

Embassy of Japan in Maldives, Consular Section
5th Floor Aage (Bank of Ceylon building)
Boduthakurufaanu Magu, Male’

Tel: +960-330-0087
Email: ryoujimale@mo.mofa.go.jp